Mileage Claims

If your team travels to job sites, Simple Time makes it easy to track and claim mileage for reimbursement. Workers can log the distance they travel for each job, and managers can review and approve mileage claims.

Submitting a Mileage Claim

1. Navigate to Timesheets and select Mileage Claims.
2. Click New Mileage Claim.
3. Fill in the details:
   • Date — The date of travel.
   • From / To — The start and end locations of your journey.
   • Distance — The total distance traveled (in miles or kilometers, depending on your organization settings).
   • Work Order — Optionally link the mileage to a specific work order.
   • Notes — Any additional details about the trip.
4. Click Submit.

How Mileage is Calculated

You can enter the distance manually based on your odometer reading or estimated travel distance. The claim records the distance along with the date and route details.

Reviewing Mileage Claims

Managers can view all submitted mileage claims from the timesheets section. Each claim shows the route, distance, date, and any linked work order, making it straightforward to verify.

Reimbursement

Once approved by a manager, mileage claims are recorded for reimbursement. Your organization can set a per-mile or per-kilometer rate that is used to calculate the reimbursement amount.

Tips

• Log your mileage on the same day as the trip for the most accurate records.
• Link mileage claims to work orders so travel costs can be attributed to specific jobs.
• Use consistent start and end points to make claims easy to verify.