Timesheets

Simple Time provides a complete set of tools for tracking your team's time, expenses, and mileage. Accurate records mean correct payroll, transparent client billing, and better insight into how your business operates.

Time Tracking

Your team can log their hours in two ways:

• Weekly Grid — A spreadsheet-style view where workers enter their hours for the week across different work orders.
• Clock In/Out — Real-time time tracking where workers tap a button to start and stop their work sessions.

Both methods feed into the same timesheet system, so you get a unified view of all hours worked.

Approvals and Payroll

Managers and owners can review payroll clock hours before payroll. Approving locks the selected entries from editing. If a correction is needed, unapprove the employee, fix the entries, and approve them again. After paying your team, an owner can confirm payroll to permanently lock those records.

• Approve Time Sheets — Review completed clock entries through a cutoff date, spot unusually long shifts, and approve employees in batches.
• Confirm Payroll — Permanently lock approved entries after employees are paid and keep an activity log of each batch.

Expense and Mileage Claims

Beyond time tracking, Simple Time also handles:

• Expense Claims — Submit expenses with receipt photos for reimbursement. AI can fill the item, total, date, and details.
• Mileage Claims — Calculate business mileage from odometer readings and your organization's reimbursement rate.

Owners and managers use separate My Claims and Team Claims tabs, so their own reimbursements stay separate from the team review queue.

Learn More

• Weekly Grid — Entering hours in the weekly timesheet.
• Clock In/Out — Real-time time tracking.
• Approving Time Sheets — Reviewing and approving team hours.
• Confirm Payroll — Locking entries after payroll.
• Expense Claims — Submitting expenses with receipts.
• Mileage Claims — Tracking and claiming travel mileage.