Mileage Reports

The Mileage report summarizes the distances driven by your team members, making it easy to handle travel reimbursement and keep records for tax purposes.

What the Mileage Report Shows

• Employee name — Each team member who has logged mileage.
• Total miles/kilometers — The total distance driven in the selected period.
• Trip details — Individual trips with start and end locations, distance, and date.
• Associated work order — Which job the travel was for.

Generating a Mileage Report

1. Go to Reports > Mileage.
2. Select your date range.
3. Optionally filter by employee.
4. Click Generate Report.

How Mileage Is Tracked

Team members log their mileage through the Simple Time mobile app or web interface. Mileage can be recorded manually or calculated automatically based on start and end locations.

Using Mileage Reports

• Reimbursement — Calculate how much to reimburse employees for travel based on a per-mile or per-kilometer rate.
• Tax deductions — Keep accurate mileage records for business travel deductions.
• Cost allocation — Assign travel costs to specific clients or work orders.

Exporting

Click Export CSV to download the mileage data for your records or accounting software.