Roles & Permissions

Simple Time uses three roles to control what team members can see and do within your organization. Each person is assigned exactly one role.

The Three Roles

Owner

The Owner has full access to everything in the organization. This includes:

• All features available to Managers and Workers.
• Managing company settings (name, logo, address, timezone).
• Managing payment and billing settings.
• Inviting and removing team members.
• Changing other members' roles.
• Deleting the organization.

There must always be at least one Owner in an organization.

Manager

Managers can handle day-to-day operations and oversee the team. They can:

• Create, edit, and assign work orders.
• View and manage all team members' timesheets.
• Create and send invoices and quotes.
• Access all reports.
• Manage clients, materials, and service catalog.
• Invite new team members.

Managers cannot change company-level settings or manage payment integrations.

Worker

Workers are typically field staff who carry out the work. They can:

• View work orders assigned to them.
• Clock in and out of jobs.
• Log time entries and mileage.
• Upload photos from job sites.
• View their own timesheets and schedules.

Workers cannot see other team members' data, access reports, or manage clients and invoices.

Changing a Member's Role

Owners can change any team member's role at any time:

1. Go to Settings > Team.
2. Find the team member.
3. Click on their current role to change it.
4. Select the new role and save.

The change takes effect immediately.